Volunteer

Come out and meet people, have fun, get a free t-shirt - and contribute to the happy vibes!

Come out and meet people, have fun, get a free t-shirt - and contribute to the happy vibes!

 

Get involved. Get inspired. 

It takes a village to run the Fort Langley Jazz & Arts Festival and many energetic, enthusiastic, community-minded and fun volunteers of all ages and skill levels are needed to make the festival happen!

Volunteers enjoy being part of a community that makes this world-class music and arts festival a reality in their own backyard. Volunteers have the opportunity to take part in a variety of roles and experience a behind-the scene appreciation of the artists and art that make the festival so fun.

Participate on your own or as a group with family, friends, or work/school-related group. Volunteers receive a commemorative T-shirt and are invited to attend the annual volunteer appreciation party.

If you are seeking great leadership experience, then sign up to be a volunteer captain! We need people to lead and manage groups of volunteers across our festival. Our ideal volunteer captain is enthusiastic, accountable, responsible, and has customer service experience. Please contact us at info@fortlangleyjazzfest.com if you’re interested in being a volunteer captain.

Sign Up!

INDIVIDUALS: Please complete all required information on our Volunteer Application. We will confirm your position and shift with you prior to the Festival.

GROUPS: If you would like to schedule a group (5 or more people) to volunteer, please email info@fortlangleyjazzfest.com

  • Volunteers must be at least 14 years old to volunteer and over 19 years of age to participate in alcoholic beverage sales

  • All volunteers are invited to attend one volunteer orientation.

Volunteer Descriptions

+ ADMIN, HOSPITALITY, AND ARTIST RELATIONS

The Administration crew is the Festival office onsite, green room and the backstage go-to place for all things. Volunteers, performing artists and street performers come to this area to check in onsite. The team directs people to the right person or place and helps answer any procedural or operational questions.

Requirements: Members of this team are required to have strong administrative and organizational skills.

+ ART ACTIVITIES COORDINATION

Art Coordinators will help with the set-up and coordination of various art activities at the festival.

+ CUSTOMER SERVICE

Members of this team should be outgoing and ready to interact with festival guests. Team members answer general questions about the Festival (music program, buskers, artwalk and community dance) and the neighbourhood; distribute brochures; and operate lost & found, complaint department and message centre.

Requirements: Volunteers on this team should have a good knowledge of Fort Langley and the Festival. A background in customer service or public relations is an asset.

+ FOOD VENDOR SUPPORT

The Food Vendor crew is responsible for providing on-site support for Festival food vendors. The crew deals with any vendor needs that arise.

Requirements: Volunteers with experience dealing with the public. Ability to lift up to 50 pounds is required. Volunteers must be 19 years or older.

+ JAZZ EDUCATION WORKSHOP

The workshop team is responsible for activities related to the jazz education workshop that will be held on Sunday, July 28 from noon-4pm This includes site set up and tear down, erecting signage, registration check-in and speaker assistance.

Requirements: Volunteers should have strong communications and organization skills and a basic knowledge of stage and performance requirements. Familiarity with sound equipment, microphones, etc. would be an asset.

+ KIDZ ZONE COORDINATION

If you're a kid at heart this is where we need your talents! We are looking for outgoing and creative people to help children decorate, paint, and other artwork Whether you are adding scales to a dragon, building a skyscraper, or helping children paint a pile of pinecones, you are sure to have an imaginatively fun time! Volunteers are not responsible for the care of children as the Kidz Zone is not a drop off or daycare.

Requirements: Experience with children is recommended. A Criminal Record Check may be requested.

+ LABOUR POOL

The labour pool team work together with Administration to fill gaps during the Festival, taking care of odd jobs, errands and important things that must be dealt with. The committee requires people who are willing to do something new at the drop of a hat, and to wait patiently while they are on duty.

Requirements: Volunteers should be able to lift up to 50 pounds and be prepared for any type of work.

+ MEDIA

The Media team greets and checks-in arriving media representatives, arranging interviews between them and performers on site as well as accompanying television crews when necessary. The team handles people from print, image, and broadcast who want interviews with performers, or who wish to record or broadcast from the site.

Requirements: Good communication skills. Experience dealing with the media.

+ MERCHANDISE

The place where all things music and memorabilia are sold. Team members will help with artist CD sales and festival merch sales.

Requirements: A friendly nature and comfort with the public are essential. Volunteers would ideally have cash handling, customer service, and sales experience.

+ PHOTOGRAPHY

We aim to capture the Festival from all angles – onstage, backstage, audience, sponsors, community vibe, volunteers, environment, etc. Our photographers strive to show a complete picture of the Festival from an audience and participant point of view. The images are used for Festival marketing, programs, and advertising. After the Festival, a complete collection of images is delivered to the Festival for in-house use.

Requirements: Volunteers are expected to have their own equipment and have a familiarity with event photography. Please submit a sample of your work by link in your application, or by email to info@fortlangleyjazzfest.com

+ SET UP AND TAKE DOWN

It takes advance work to set-up the festival. We begin set up on Friday morning and work right up to the time the festival starts in the evening and then again on Saturday morning. Take down activities happen daily after each special event and the end of each day of the festival. From setting up tents to hanging signs and banners and there is always something for volunteers to do. Set up and take down is a great activity for groups to get involved in. Grab your hats and gloves and come down to help us transform Fort Langley into a fabulous outdoor festival site.

+ SITE AND OPERATIONS

The Operations team is responsible for activities related to the smooth operation of the Festival. This includes site set up and tear down, erecting signage, parking, maintaining the cleanliness and restocking of essentials for the portable bathroom facilities.

Requirements: Volunteers should be able to lift up to 50 pounds and be prepared for any type of work.

+ SPECIAL EVENTS

Special event coordinators are involved with the overall set-up, coordination of one or more special events including the Friday Night Blues Show, Saturday evening community dance and Sunday evening Gospel Concert. Tasks and responsibilities include set-up, decoration (dance), ticket sales, hosting and clean-up.

Requirements: Experience with special events and or in the hospitality industry is an asset. Some members of this team should be equipped with a valid Serving It Right certification.

+ STAGE MANAGEMENT

There are two stages located at the Festival. Team members are responsible for the technical set-up and running of the performance stages throughout the Festival site. Each stage crew is a separate unit working under the direction of a stage manager and professional sound engineer.

Requirements: Stage volunteers should have a basic knowledge of stage and performance requirements; familiarity with sound equipment, microphones, etc. would be an asset. Volunteers should be able to lift and carry up to 50 pounds.

+ STREET PERFORMANCE COORDINATION

Street performance coordinators are responsible for the set-up and coordination of street performances located throughout the Village. Coordinators set-up tents, stages and signage at pop up street performance locations; check-in and provide performers with information packages, answer questions, direct performers to locations and conduct site visits and deal with any matters relating to street performances.

Requirements: Good organizational, problem solving and communications skills. Volunteers should expect to be on their feet and mobile throughout the festival.

+ STREET TEAM

Pre-Festival Committee: The Festival Street Team is an enthusiastic and dedicated group who work before the Festival helping to promote it to the community around us. Team members distribute posters and promotional materials to designated neighbourhoods, attend community events and staff the Community Hall info booth, handing out materials and spreading the word about the Festival.

Requirements: Volunteers should be outgoing, enthusiastic and comfortable speaking to the public. Volunteers on this committee should have a good knowledge of Fort Langley and the Festival. Volunteers must be able to walk during poster distribution.

By continuing with the application, you agree to have read and accept the Terms and Conditions outlined above. *
Name *
Name
Phone *
Phone
Emergency Contact Name *
Emergency Contact Name
Emergency Contact Phone *
Emergency Contact Phone
Preferred area to volunteer *
Select the top three committees you would like to volunteer with based on the volunteer descriptions above.
Do you have Serving it Right? *
T-shirt size *
T-shirt type *
Shifts *
Please let us know which shift(s) you are available. Select as many as you like! We will confirm your role and shift(s) before the festival.